Creating subjects and setting score weights

How subjects work in School Vault

Subjects are created at the school level and then assigned to specific class sections. Each subject has:

• A name (e.g. English Language)
• A code (e.g. ENG, used on report cards)
• A sort order (controls the sequence on the report card)
• An assigned teacher (the person who enters marks for that subject)
• A score weight configuration (CA1 + CA2 + Exam = 100)

Creating a subject

1. Go to Settings → Subject Management → Subjects tab and click Add subject.
2. Enter the subject name and subject code.
3. Set the sort order, lower numbers appear first on report cards. Use multiples of 10 (10, 20, 30) so you can insert subjects between later without renumbering.
4. Click Save Subject.

Assigning a subject to a class section

1. Go to the subject you just created and click Assign to Class.
2. Select the class section(s).
3. Assign the teacher who will mark this subject for this class.
4. Save. The subject now appears on the class section's mark entry screen.

Setting score weights

Score weights define how many marks each assessment component is worth. The total must equal exactly 100.

1. Go to Settings → Subject Management → Score Weights tab.
2. You will see three components: CA1, CA2, and Exam.
3. Enter the weight for each component. Common configurations:
   • CA1 = 20, CA2 = 20, Exam = 60 (total = 100)
   • CA1 = 10, CA2 = 30, Exam = 60 (total = 100)
   • CA1 = 15, CA2 = 15, Exam = 70 (total = 100)
4. School Vault displays the running total as you type and will not allow saving if it does not equal 100.
5. Click Save Score Weights. These weights apply to all subjects across all primary classes.

Editing a subject

1. Go to Settings → Subject Management → Subjects tab and click the edit icon next to the subject name.
2. You can change the name, code, sort order, and teacher assignment.
3. You cannot delete a subject that has mark entries. Archive it instead.

Common mistakes

• Setting weights to CA1=30, CA2=30, Exam=40 (total=100) but then later discovering the school policy requires a 70% exam weight, changing after mark entry is disruptive.
• Assigning the wrong teacher to a subject, a maths teacher assigned to English will only see English on their mark entry screen.
• Creating subjects but not assigning them to class sections, the subject must be assigned to a class for it to appear on the mark entry screen.