What the Analytics Dashboard is
The Analytics Dashboard is a read-only, school-wide reporting screen. It aggregates data from across all School Vault modules — attendance, fees, enrollment, assessments, staffing — and presents them as KPI cards, trend charts, and tables. Nothing is entered here; the dashboard draws on live data entered elsewhere in the system.
Go to Analytics from the main sidebar to open it.
Overview tab
The default tab shows a cross-module summary:
- Total Students — number of enrolled active students.
- Total Revenue — fee income collected so far this term (₦).
- Attendance Rate — today's school-wide attendance percentage.
- Teachers — number of teaching staff currently active.
- Student Enrollment Trend — a line chart showing monthly student counts over the past several months.
- Attendance Trends — a line chart showing monthly attendance percentage.
- Alerts & Action Items — a count of issues that need attention (e.g. overdue payments, unsubmitted marks).
Financial tab
Focused on fee income and outstanding payments:
- Total Revenue — collected fees with the collection rate percentage shown below.
- Total Fees Assigned — total fee bills raised for all students this term.
- Outstanding — unpaid balance with a count of pending accounts.
- Overdue — accounts requiring follow-up (past the payment deadline).
- Monthly Collections chart — fee collection trend over time, useful for spotting payment peaks and slow months.
- Revenue by Category chart — fee income broken down by fee type (e.g. tuition, bus, lunch).
Academic tab
Covers curriculum assessments and milestone progress:
- Assessments — total assessments recorded and how many have been published.
- Submitted — mark entries awaiting admin review.
- Drafts — mark entries saved but not yet submitted.
- Milestone Progress — progress bars for each developmental domain (language, numeracy, physical, sensory), showing what proportion of children have milestones recorded in each category.
Attendance tab
Deep-dives into attendance patterns:
- Overall Rate — today's school-wide attendance rate.
- Present Today — count of students checked in versus total enrolled.
- Chronic Absenteeism — students whose attendance has fallen below 80% over the last 30 days.
- Monthly Attendance Trends — a dual line chart showing present versus absent counts each month.
- Attendance Rate Trend — monthly attendance percentage as a line chart.
Chronic Absenteeism is your early-warning signal. A student showing in the Chronic Absenteeism count has been below 80% attendance for a month. Research consistently shows that chronic absenteeism in early childhood predicts later academic difficulties. Use the count here to trigger a conversation with the family before it becomes a pattern.
Enrollment tab
A snapshot of who is enrolled and how full the school is:
- Total Enrolled, Capacity Utilisation (%), Total Classes, Available Spots.
- Enrollment Applications chart — monthly application submissions and approvals over the last 6 months.
- Age Distribution — bar chart of student count by age group (0–2, 3, 4, 5, 6+).
- Class Occupancy — bar chart comparing enrolled versus capacity for each class section.
- Gender Distribution — pie chart showing male / female / unknown breakdown.
- Classroom Breakdown — a table listing every class with its enrolled count, capacity, occupancy percentage, and availability status.
Operational tab
Staff and operational metrics:
- Total Staff, Total Students, Student:Teacher Ratio, Incidents (30d) — count of security incidents in the last 30 days.
- Students by Class — bar chart of class sizes.
- Staff by Role — a breakdown of how many people hold each role (teacher, parent, bursar, admin, etc.), useful for auditing whether role assignments are correct.