Creating and configuring class sections

What a class section is

A class section (or simply "class") is a named group of children taught together. In School Vault, a class section is the container for:

• Enrolled students
• Assigned teachers
• A curriculum and assessment framework
• Attendance records
• Daily reports, Learning Journals, and mark entries
• Timetable

A single school may have many class sections: Creche A, Playgroup B, Nursery 1A, Nursery 1B, Primary 2C, etc.

Creating a class section

1. Go to Classes from the sidebar and click Add Section.
2. Enter the class name. Use a clear, consistent naming pattern. Common patterns:
   • Nursery 1A, Nursery 1B, Nursery 2A
   • JSS1 Gold, JSS1 Silver
   • Reception Rainbow, Reception Sunshine
3. Select the year group / stage (e.g. Nursery 1, Primary 3). This determines which students can be enrolled in the class and which promotion path is used at end of year.
4. Assign a curriculum from the installed curriculum list. You can change this later, but only if no assessment records have been saved yet.
5. Set the maximum capacity (optional, School Vault warns when a class exceeds this number).
6. Click Save to create the section.

Setting up the class room

1. After saving, click Class Settings.
2. Add a room name or number (e.g. "Room 4", "First Floor East"), shown on timetables and fire registers.
3. Upload an optional class photo, appears on the parent portal and on Learning Journal covers.

Creating multiple sections for the same year group

If you have more than one class at a given stage (e.g. two Nursery 2 classes), create each as a separate class section with distinct names (Nursery 2A, Nursery 2B). Assign a different class teacher to each.

Archiving a class

1. Go to Classes and click the class you want to archive.
2. Click Archive Class.
3. All historical records (attendance, daily reports, marks, Learning Journals) are preserved. The class no longer appears in active lists or new enrolment forms.
4. To restore an archived section, go to Classes → Sections tab → change the All Statuses filter to Archived → find the section and click Restore.

Common mistakes

• Creating class sections without assigning a curriculum, attendance still works, but Learning Journals and assessment tools require a curriculum to be assigned.
• Naming classes inconsistently (Nur 2A vs Nursery 2A vs N2A), inconsistency causes confusion on report cards and attendance sheets, especially when multiple staff are managing records.
• Archiving a class before students have been promoted or transferred, students in an archived class cannot be enrolled in a new class. Promote or transfer students first.